Mastering Materials with OASES MRO Software

In Maintenance, Repair, and Overhaul (MRO), efficient materials management is crucial for ensuring safety, minimising downtime, and reducing costs. Of course, materials management has become more challenging in recent years due to global supply chain challenges and rising costs, however. 

The Oliver Wyman 2023 MRO Survey revealed that, while production has increased since the pandemic, around three quarters of respondents expect supply chain challenges to persist for several years. Strong fleet growth between now and 2033 (from 31,000 to 42,700 aircraft) will add to the challenge. 

Such issues inspire organisations to reduce costs, maximise efficiency, and stay a few steps ahead when it comes to acquiring materials, ensuring what they need is always available – despite longer lead times.

Thankfully, OASES’ Material Management module makes this possible. It also integrates with other OASES modules (including Line Maintenance), ensuring consistent data flow across departments, streamlining your broader operations. Read on to learn exactly how it helps in maintaining a safe fleet while reducing costs.

Features of Our MRO Software Material Management Module

Seamless Order Control

The module has robust order control capabilities, handling the management of purchase, repair, loan, and service exchange orders for aircraft parts and services, as well as commercial orders for non-aircraft goods. 

This all-encompassing approach simplifies the ordering process, ensuring that all required forms – including orders, serviceable tags, and release documentation – are generated automatically. These documents can then be emailed, printed to PDF, or sent to thermal transfer printers. 

The system updates orders, stock, and replenishment levels, and batch and serial number histories in real-time, maintaining a seamless flow of information. 

In addition, the invoice-passing routines ensure payments are authorised only when they meet predefined business rules. 

This level of control and automation significantly reduces the manual workload, mitigates errors, and enhances efficiency.

Efficient Stock Control

Beyond orders, how else does the module ensure efficient stock control? 

Continuous Monitoring

First of all, it continuously monitors stock levels, keeping detailed records of costs, component locations, and usage histories. This comprehensive tracking supports informed decision-making and ensures that the right materials are available when needed.

Advanced Reporting Tools

The system’s reporting capabilities are extensive, offering insights into stock and material values against specific work orders, stock groups, and warehouses.

In addition, management reports covering shelf-life control, stocktaking, stock valuation, and financial analysis of material usage provide a holistic view of stock status and usage, enabling better planning and resource allocation.

Automatic Re-ordering

Alerts for re-ordering or stock transfers can be set up. These alerts will then be triggered automatically, ensuring that inventory levels are optimised without manual intervention.

Currency Conversion

It also supports multiple currencies and automatically applies conversions using a customer-controlled currency database, streamlining the management of inventory bought or sold in foreign currencies. 

Proactive Shortage Control and Material Allocation

The Material Management module excels in managing inventory demands through its shortage control system. How does it work? 

First of all, the module tracks material requirements from initiation to reconciliation with the accounting system. Tracking either begins automatically (from the creation of a work order) or due to changes that users make. This ensures that all outstanding requirements are visible at all times, enabling the proactive management of shortages – and the reprioritisation of material allocation.

For example, suppose some items are pre-allocated to planned maintenance; this information will be visible within the system. But if a higher priority event, such as an Aircraft on Ground situation arises, the items can be reallocated to address the immediate need. Due to the re-allocation, a new shortage is generated in the system, maximising the time available to meet the new demand.  

This level of transparency and responsiveness is crucial for maintaining operational continuity and addressing urgent requirements promptly.

Comprehensive Batch and Serial Traceability

Batch and serial number traceability is vital for maintaining an accurate and reliable audit trail of all materials. 

The module ensures that every transaction is logged, providing a complete history of each item’s origin, usage, repair history, and current stock location. Users with the appropriate system permissions can easily access this information, which enhances accountability and traceability.

Streamlined Loan Control

Managing loaned parts can be a cumbersome aspect of materials management. The module addresses this by automatically logging all parts that are loaned in or out through the parts issued and received facilities. This feature provides improved control over this often-overlooked area, reducing the risk of lost or unreturned parts.

The system also accommodates multiple ownership scenarios, automatically updating ownership records as needed. This ensures that all parts are accurately tracked regardless of their ownership status, further minimising losses and discrepancies.

Stock Valuation

The module provides depreciation control and detailed reports on stock values against a wide range of variables. This level of detailed reporting ensures that organisations have an accurate and up-to-date understanding of their inventory’s financial worth, supporting better budgeting and financial planning

Accurate Tool Control

In addition to managing materials, the module offers robust tool control features, ensuring that tools are efficiently and accurately managed and tracked. 

Tools can be issued to and received by individual staff members, and RFID tagging can automate this process. This capability extends to locating tools within the hangar, which reduces the time spent searching for equipment and ensures that maintenance tasks proceed smoothly. 


Our Material Management module is an indispensable tool for airlines and MRO operators, offering comprehensive features that streamline inventory and materials control. 

From order control to proactive shortage management and beyond, it has everything necessary to effectively manage material demand, ensuring maintenance operations run smoothly. 

Its integration with other OASES modules ensures seamless data consistency and automation across departments, resulting in significant cost and efficiency savings. 

To see the materials management module – and the rest of OASES’ features in-action – get in touch to request a demo.

To learn more or book an OASES demo, contact us today

For organisations looking to ascend to new heights of operational excellence, contact us today to book a demo.

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